Maternity Leave Application: Female employees who expect delivery of their babies in a short period or have already given birth can apply for maternity leave. A maternity leave format needs to be addressed in a formal tone by the leave seeking employee to her senior. Letters addressed to company heads/ supervisors/ school principals in case of teachers need to be written precisely and handed over at the right time. Women need a maternity break to take rest during pregnancy and for postnatal care after childbirth. Many women seek extended leave after childbirth for a minimum of one year to spend quality time with their newborn. In this article, students can understand the various parameters of maternity leave applications.
Formally speaking, as per government rules, maternity leave can be availed anywhere from 12 to 26 weeks. In case extended leaves are required, the employee must communicate the same to the concerned person in her office and negotiate matters internally. A maternity leave letter is to be presented in a manner that exhibits correct data and facts. Care must be taken to support the letter with relevant documents and medical proofs if necessary. Correctness of starting and ending dates of the leave tenure forms the most important part of the letter. Women can avail of company-specific maternity benefits, provided they reach out to the concerned department at the relevant time.
This article helps employees in government and private organisations to write maternity leave letter applications with ease. Teachers wanting to avail of maternity benefits can follow our formats too. We have explained the template for the e-mail maternity leave format, which can come in handy for employees on the go. It is to be noted that the formats and samples need to be customised as per the person’s requirement. It also depends on the time duration and whether the person is applying for leave post-childbirth or before childbirth.
Maternity Leave Application Format
Sub: Maternity leave application requesting for work-break after childbirth
Respected Sir/ Ma’am,
This is to kindly inform you that I’m currently in my 9th month of pregnancy, and my delivery dates are soon approaching. My doctor has advised me to take admission into hospital for delivery on [mention probable date] and would like to apply for maternity leave. I would also like to mention here that I’d be away from work for a few months till my baby turns at least three months old.
In this regard, I kindly request you to grant me leave from [starting date] to [ending date] and oblige. My probable re-joining date would be [mention date], and I’d confirm the same to you in due course of time. I am looking forward to your kind co-operation and support.
Sender’s name and signature
Maternity Leave Application Samples
There are many variants and possibilities when employees write maternity leave applications to their employers. School and college students must learn writing different kinds of leave letters as part of their learning process. Be it schools, companies or government offices; our samples have proved very useful to every learner who inspires to write unique and effective letters.
Sample 1 – Maternity Leave Application Letter to Company Head
Mrs. Prafulla Sharma
165, Lodhi Road,
Mumbai – 57
2nd March 2021
Mr. Saketh Roy
Manager, HR- Operations,
TLC Communications, South End,
Mumbai – 56
Subject: Request for Maternity Leave
This is to kindly inform you that I’m in the second trimester of my pregnancy and wish to apply for maternity leave shortly. I request you to grant me the complete 16 weeks of maternity leave starting from the beginning of my third trimester. My expected delivery date is around 15th June 2021. I wish to apply for leave from 5th March 2021 till 25th July 2021.
In case of extended postnatal care and child care, I would communicate to you about an additional leave period that I may require. I look forward to your co-operation and support. Please find the medical records certifying the above data. Kindly contact me during any emergency work issues that may arise.
Sample 2 – Maternity Leave Application by a Teacher to her Principal
Mrs. Shruthi Ram,
5, ITI Layout,
MSR Nagar, Bangalore – 54
10th March 2021
Lotus Valley School,
Bangalore – 56
Subject: Maternity Leave Application for 11 weeks
Respected Principal Ma’am,
I’m Shruthi Ram, serving as an English teacher at your school for the past three years. I’m happy to inform you about arriving at my pregnancy delivery dates shortly. In this connection, I’d like to apply for maternity leave for 11 weeks from 15th March 2021 to 30th June 2021. My probable delivery date is on 30th March 2021.
My doctor has advised me to complete bed rest during the last peak of the final trimester. I’ve covered a major part of the syllabus during the year. The remaining part and revision could be well handled by a temporary teacher-in charge. All student assignments and assessment records are up-to-date. I’d love to update work-related topics to the new appointee.
In unforeseen situations where I’d have to apply for an extra leave period, I kindly request you for further extension of leave. I look forward to your support and co-operation.
Sample 3 – Maternity Leave Application Email Format
To: Recipient’s mail ID
From: Sender’s mail ID
Subject: Maternity Leave Letter Application
I’m Rita Paul serving as Chief Accountant at WCV Bank Limited and requesting maternity leave from 5th March 2021 until 25th July 2021. I’d rejoin work after 16 weeks from 26th July 2021, but I’ll keep you informed regarding the same in cases where I would need an extension. I’ve handed over the responsibility of my work to Miss. Sheena Nair. Kindly contact me in case of emergency work surges, and I’d be happy to assist you on the same.
FAQ’s on Maternity Leave Application
Question 1. When and for what duration can I seek maternity leave?
Female employees serving in an organisation for a minimum of 80 days can apply for maternity leave, owing to specific stipulations laid down by respective companies.
Question 2. What is the aspect of paternity leave?
Like maternity leave, the father of a child can also apply for paternity leave, but after child delivery. Paternity leave can be applied for a maximum period of 5 weeks.
Question 3. What is paid maternity leave?
Every company offers benefits to its employees in terms of paid leaves in many instances, the maternity period being one of them. Depending on the company’s leave policies, extension period flexibility, and alternatives arranged till the person re-joins duty paid maternity leave can be discussed with company heads with ease.
Question 4. Is the maternity leave period compensated through salary?
For all employees who have served in an organisation for at least 80 days, paid maternity leave is applicable. The average daily worker’s salary is taken as a reference while granting compensation through the period of maternity leave.